Job Summary
- Employer: Jhpiego (Johns Hopkins-affiliated NGO)
- Job Type: Full-time
- Location: Mbabane, Eswatini
- Category: Local
- Salary: Jhpiego offers competitive salaries and a comprehensive employee benefits package.
- Closing Date: 2026-10-05
Key Responsibilities
- Maintain confidential and accurate employee records, both physical and electronic (JEMS), ensuring data integrity and compliance with local labour laws and Jhpiego policies.
- Support the timely processing of HR documentation such as employment contracts, contract renewals, and onboarding materials.
- Assist in administering HR policies and procedures in collaboration with the HR Manager, ensuring compliance with Eswatini labour laws and donor requirements.
- Support HR audits by preparing necessary documentation and coordinating responses.
- Handle recruitment administrative processes including job advertisements, shortlisting, scheduling interviews, conducting reference checks and recruitment for EOR sourced HRH
- Act as the day-to-day liaison with the Employer of Record to ensure timesheet, leave and payroll documentation and accuracy.
- Handle timesheet, leave data and payroll entry on HRIS for all staff.
- Process employee benefits enrolments, including facilitating introductions to Jhpiego’s medical scheme
- Execute logistics for staff welfare initiatives, team building, retreats, wellness activities, and staff recognition programs.
Requirements
- Diploma in Human Resources Management, Business Administration, Public Administration, or a related field.
- 3 – 4 years of relevant HR experience, preferably within donor funded international NGOs, with familiarity of USG or similar donor environments preferred.
- Strong knowledge of Eswatini labor laws and HR best practices.
- Proficient computer skills, including demonstrated experience with HRIS, MS Word, Excel, and PowerPoint.
- Excellent organizational, multitasking, and data management skills with high attention to detail.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Strong verbal and written communication skills in English.
- Excellent interpersonal skills
- Proactive, self-motivated, and able to work independently with minimal supervision.
- Ability to work effectively in a multicultural and multidisciplinary environment.
- Cooperative, dependable, flexible with a pleasant and professional demeanor.
Salary
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
How to Apply
REF Code: 2026-8187
About the Company
Jhpiego is a nonprofit organization for international health affiliated with Johns Hopkins University. The group was founded in 1973 and initially called the Johns Hopkins Program for International Education in Gynecology and Obstetrics, but is now referred to simply as Jhpiego.
Website: https://jhpiego.org/where-we-work/eswatini/
Frequently Asked Questions
What qualifications or education do I need to become a Human Resources Assistant at an NGO like Jhpiego in Eswatini?
Most employers require a Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field from a recognized institution such as UNESWA. Professional certifications like IPMZ or SHRM are highly valued. Previous experience in HR administration, even as an intern, strengthens your application significantly.
What are the typical day-to-day responsibilities of an HR Assistant in Eswatini?
You will handle employee records, assist with payroll processing, coordinate recruitment activities, and support onboarding of new staff. Maintaining compliance with Eswatini's labour laws and liaising with the Ministry of Labour are also common duties. You may also organize training sessions and manage staff welfare programs.
How does the local work culture in Eswatini affect HR roles, especially in international NGOs?
Eswatini's work culture blends traditional respect for hierarchy with modern professional standards, requiring HR staff to navigate both formal policies and community expectations. NGOs like Jhpiego emphasize inclusivity, gender equity, and adherence to international donor regulations alongside local labour laws. Building strong relationships and demonstrating cultural sensitivity are essential for success.
What career progression opportunities exist for HR Assistants in Eswatini's NGO sector?
With experience, you can advance to HR Officer, HR Manager, or Regional HR Coordinator roles within larger organizations. Specializing in areas like talent acquisition or learning and development opens additional pathways. Many professionals also transition into consultancy or pursue further qualifications to access senior leadership positions.
What benefits should I expect as an HR Assistant working for an international NGO in Eswatini?
NGOs typically offer medical aid coverage, pension or provident fund contributions, and annual leave in line with or exceeding Eswatini's Employment Act. You may also receive professional development allowances, flexible work arrangements, and performance-based incentives. Specific benefits vary by employer and funding availability.
How do I apply for HR Assistant positions in Eswatini, and what do employers look for in candidates?
Apply through official organization websites, local job portals like Eswatini Jobs, or professional networks such as LinkedIn. Employers seek candidates with strong computer skills, knowledge of Eswatini labour legislation, and proficiency in English and siSwati. Demonstrating integrity, confidentiality, and experience with HR information systems gives you a competitive edge.