The role is responsible for the maintenance of procurement policies and execution of procurement procedures, ensuring compliance with Public Procurement legislation and corporate governance policies. This position reports to the Town Treasurer.
Job Summary
- Type: contract
- Location: Matsapha
- Category: Procurement
- Closing Date: 2026-07-10
Key Responsibilities
- Develop, maintain, and monitor effective Council Procurement Policies, procedures, and systems daily in accordance with procurement frameworks.
- Serve as the Secretary to the Entity Tender Board, ensuring record keeping of all documentation.
- Negotiate contract terms, pricing, quality standards, and delivery windows with suppliers.
- Review, analyse, and approve details of purchase orders, delivery information, and invoices entered into the database.
- Compile accurate monthly, quarterly, and annual procurement and cost-analysis reports.
- Develop and establish effective stock control systems, monitor stock levels, and coordinate incoming orders emanating from different departments.
- Supervise, manage, and evaluate the performance of the procurement staff.
- Executing realistic, commercial tenders on time, including the preparation of tender documents, advertisements, invitation shortlists, and technical analyses.
- Provide expert, up-to-date procurement advice to Department Heads and Council regarding prevailing legislation, market environments, and best practices.
- Participate in drawing up contracts and assist departmental managers in managing assigned contractual agreements to ensure compliance with service delivery criteria.
- Coordinate the procurement budget preparation and estimates cycle, ensuring expenditures are kept within approved limits.
- Assisting Council with the development of sustainable procurement initiatives.
Requirements
- Bachelor’s Degree in Procurement, Logistics, Supply Chain Management, or Business Administration.
- Chartered Institute of Procurement & Supply (CIPS) Level 4 certification (minimum requirement).
- At least three (3) years of relevant experience in a procurement environment.
- Comprehensive knowledge of the Public Procurement Act 2011, procurement regulations, and relevant legislation, especially ESPPRA guidelines.
- Strong operational understanding of supplier, contract, and tender management systems.
- Strong interpersonal skills, teamwork, and professional customer care skills.
- Ability to build relationships and collaborate effectively with stakeholders at all levels.
- High standards of integrity and confidentiality.
- Strong management and project management ability.
- Computer literate with proficiency in MS Word, Excel, PowerPoint, and purchasing software packages.
- Solid analytical, report writing, cost analysis, and strategic negotiation skills.
- Proven supervisory, office administration, planning, and organizational capabilities.
Salary
This is a management-level position offered with a competitive salary.
How to Apply
The Town Clerk
Matsapha Town Council
2 Airport Road Matsapha
P.O. Box 1790
Matsapha
Alternatively, applications can be sent via email to: recruitment@matsapha.co.sz
Closing Date for Applications: 10 July 2026
About the Company
The Matsapha Town Council operates as the governing local authority for Matsapha, Eswatini's primary industrial town. Its core mandate involves the administration, urban planning, and sustainable development of this vital economic hub. Responsibilities include providing essential infrastructure like roads and sanitation, managing waste, and delivering crucial civic services to support both residents and the extensive business community. The Council significantly contributes to fostering an environment conducive to economic growth and an improved quality of life within the Matsapha area. Committed to progress, they ensure continued sustainable development and efficient service delivery for this key region in Eswatini.
Driving sustainable urban development and quality service delivery in Eswatini.
Frequently Asked Questions
What qualifications and certifications are typically required for a Procurement Officer role, especially within a town council in Eswatini?
A Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field is usually a core requirement. Professional certifications like CIPS (Chartered Institute of Procurement & Supply) are highly advantageous and can significantly boost your application. Practical experience in public sector procurement or a similar environment in Eswatini is often preferred.
What are the common day-to-day responsibilities of a Procurement Officer working for a local government entity like Matsapha Town Council?
You would typically manage the end-to-end procurement process, including sourcing, tender management, contract negotiation, and vendor relations, all in compliance with Eswatini's public procurement regulations. This involves ensuring value for money, maintaining ethical standards, and timely delivery of goods and services for municipal operations. You will also be responsible for maintaining accurate procurement records and reporting.
What is the typical work culture and expectations for a Procurement Officer within Eswatini's public sector, particularly in a town council?
The work culture often emphasizes professionalism, adherence to established procedures, and strong ethical conduct, especially given the public trust involved in procurement. Expect an environment that values transparency, accountability, and collaboration with various municipal departments and local stakeholders. Respect for hierarchy and clear communication are also highly valued in the Swazi public sector.
What are the realistic career progression opportunities for a Procurement Officer within Eswatini's public sector or local government?
Career progression often involves moving to a Senior Procurement Officer role, then potentially to a Procurement Manager or Head of Department position within the council or another parastatal. Gaining specialized skills, further professional qualifications, and demonstrating strong leadership can open doors for advancement within the broader Eswatini public service. Opportunities may also arise in private sector companies with large procurement needs.
What kind of benefits package can a Procurement Officer typically expect when working for a town council in Eswatini?
Standard benefits usually include contributions towards a pension fund, medical aid, and a set amount of annual leave days, aligning with public service conditions. Public sector employers in Eswatini generally offer benefit structures that are competitive within the local context, ensuring employee well-being and long-term security. These packages are often clearly outlined in employment contracts.
How should one best apply for a Procurement Officer role in Eswatini, and what do employers like Matsapha Town Council typically look for in candidates?
Applicants should submit a well-structured CV and a cover letter tailored to the specific job description, highlighting relevant experience and qualifications. Employers in Eswatini seek candidates who demonstrate knowledge of public procurement processes, strong ethical conduct, attention to detail, and a commitment to serving the community effectively. Local knowledge and a strong work ethic are also highly regarded.