VACANCY ALERT – HUMAN RESOURCE AND ADMINISTRATION OFFICER
JOB TITLE: Human Resource and Administration Officer.
DEPARTMENT: Finance and Administration.
LOCATION: Manzini.
REPORTING TO: Finance and Administration Manager.
JOB TITLE: Human Resource and Administration Officer.
DEPARTMENT: Finance and Administration.
LOCATION: Manzini.
REPORTING TO: Finance and Administration Manager.
Job Summary
- Type: full-time
- Location: Manzini
- Category: Human Resources
- Closing Date: 2026-05-12
Key Responsibilities
- Support the end-to-end recruitment process, including drafting job descriptions, advertising vacancies, coordinating shortlisting, scheduling interviews, and communicating with candidates.
- Facilitate onboarding and induction processes to ensure new employees are effectively integrated into the organisation.
- Maintain accurate and up-to-date employee records, including personal files, contracts, leave records, disciplinary records, and performance documentation.
- Assist in the implementation and monitoring of HR policies, procedures, and staff regulations to ensure compliance and compliance.
- Coordinate performance management processes, including appraisal schedules, tracking submissions, and filling completed evaluations.
- Support payroll input processes by verifying attendance, leave records, and shift changes for accurate payroll processing.
- Handle employee queries related to HR policies, benefits, leave, and handling complaints in a professional and timely manner.
- Support employee relations matters, including grievances, disciplinary handling, disputes resolution, and workplace investigations.
- Coordinate staff training and development initiatives, including identifying training needs, arranging, and monitoring training sessions.
- Provide HR support in procurement of services, including induction of service providers and contract management.
- Prepare HR-related reports as required, including headcount, leave, and compliance reports.
- Assist in general administrative duties, such as meeting logistics, correspondence, managing office supplies and front desk duties.
Requirements
- Bachelor’s Degree in Human Resource Management, Business Administration, or a related field
- Minimum of 2-3 years’ experience in a Human Resource and/or Administrative role
- Proven experience in handling HR functions such as recruitment, employee records, and performance management
- Experience in office administration and front desk management will be an added advantage
- Knowledge of local employment-related laws
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
- Experience working in an NGO or donor-funded environment is an added advantage
- Strong interpersonal and report-writing skills
How to Apply
Interested candidates with requisite qualifications should forward a letter of application and detailed CV (including names and contact details of three referees) to: recruit.ippfesaro@ippf.org by 09 May 2024. Example: Subject must be clearly labeled with the position title applied for. Only shortlisted candidates will be contacted. For further information, contact the Finance and Administration Officer – Lookman Dlamini. The candidate must be eligible to work in Eswatini.
About the Company
IPPF can refer toInternational Penal and Penitentiary Foundation International Planned Parenthood Federation International Professional Practices Framework from the Institute of Internal Auditors
Website: https://www.ippf.org/about-us/member-associations/swaziland
Frequently Asked Questions
What are the typical qualifications and educational background required for a Human Resource and Administration Officer in Eswatini?
Most employers in Eswatini prefer candidates with a diploma or degree in Human Resources Management, Business Administration, or a related field. Practical experience in an HR or administrative support role is highly valued, demonstrating your ability to handle daily tasks effectively.
What are the common day-to-day responsibilities of a Human Resource and Administration Officer in Eswatini?
This role typically involves managing employee records, assisting with recruitment processes, and handling general office administration. You would also often support staff welfare initiatives and ensure compliance with local labour regulations.
What is the typical work culture like for HR and Admin roles in Eswatini, and what are key expectations?
Eswatini's work culture often emphasizes professionalism, respect, and strong interpersonal skills, particularly in HR. Employers expect diligence, adaptability, and an understanding of local customs and labour laws.
What are the realistic career progression opportunities for a Human Resource and Administration Officer in Eswatini?
With experience, you can advance to roles such as Senior HR Officer, HR Manager, or specialize in areas like talent development. Continuous professional development and networking within the Eswatini HR community can further enhance your growth.
What kind of benefits package can I expect for a Human Resource and Administration Officer role in Eswatini?
Typical benefits often include annual leave, sick leave, and sometimes contributions towards medical aid or a pension fund. The specific package can vary significantly depending on the employer's size, sector, and policies.
What should I focus on when applying for this role, and what do Eswatini employers typically look for?
Highlight your practical experience in HR and administration, your organizational skills, and knowledge of Eswatini labour laws. A well-crafted CV and a cover letter tailored to the specific requirements of the role are essential.